Title: Special Scientist (Administrative Assistant)
No. of Positions: One (1)
Category: Employment contract
Location: University of Cyprus, Nicosia, Cyprus
The KIOS Research and Innovation Center of Excellence at the University of Cyprus announces one (1) Special Scientist (Administrative Assistant) position, for full-time employment. The successful candidate will support the Center’s activities through a variety of tasks related to planning, organization, communication and administration.
Who we are:
The KIOS Research and Innovation Center of Excellence is the largest research center at the University of Cyprus and in 2017 was upgraded to a European Research Center of Excellence through the KIOS CoE Teaming project. Currently, the Center employs more than 200 people who are supported by externally funded research and innovation projects. The KIOS CoE operates in a diverse environment as an equal opportunity employer.
What we do:
KIOS provides an inspiring environment for carrying out top level research and innovation in the area of Information and Communication Technologies, with emphasis on the Monitoring, Control and Security of Critical Infrastructures. Such infrastructures include power and energy systems, water networks, transportation networks, telecommunication networks and emergency management and response. The Center instigates interdisciplinary interaction and promotes collaboration between industry, academia, and research organizations in high-tech areas of global importance.
Why work at KIOS:
You will have the opportunity to work on various high-profile projects with great impact on society and the environment, not only on a local but also on a global scale.
In KIOS we strive to create a multicultural, diverse and inclusive workplace and we strongly support the continuous personnel evolvement and development, both personally and professionally, to fulfill your long-term goals. We offer internal and external professional training, covering both technical and soft skills.
Job Details
The successful candidate is expected to:
• Provide administrative and financial support for the Center’s operations, projects, and partnerships, including budget administration, financial monitoring, and preparation of financial documentation and reports.
• Maintain and manage administrative records, databases, and documentation.
• Support internal processes related to collaborations, project administration, and human resources activities.
• Coordinate general office operations, including filing and ordering supplies.
• Organize and support meetings, events, and other activities of the Center.
• Arrange and coordinate personnel travel, accommodation, and reimbursements.
• Manage front-desk activities, including responding to phone calls and greeting and assisting visitors.
• Ensure the proper functioning of the Center’s facilities.
Profile of the ideal candidate:
• Team-player
• Attention to detail
• Reliable and trustworthy
• Flexible and eager to learn
• Able to adapt in a fast-paced dynamic environment
• Excellent written and verbal communication skills
• Excellent organizational and self-management skills
The required skills and expertise for the announced position include the following:
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms and other office procedures.
• Excellent knowledge of Microsoft Office tools, especially in Word, Excel, PowerPoint and Outlook.
• Very good knowledge of Greek and English, including the structure and content of both languages, such as word meaning and spelling, rules of composition, and grammar.
Qualifications and Experience:
• High school diploma or equivalent
• Experience in supporting European programs will be considered an advantage
Employment Terms:
The position is on a contract basis. Initially, a one-year contract will be offered, with a 6-month probation period, which is renewable based on performance. The gross monthly salary depends on the candidate’s qualifications and experience and will be between €1300 – €1600. From this amount, employee contributions to the Cyprus government funds will be deducted. A 13th salary bonus is incorporated in the monthly salary. Maternity leave will be granted based on Maternity Protection Law 1997(Ν.100(Ι)/1997), and the existing amendment laws.
Application:
Interested candidates should submit the following items online through the link:
https://applications.ucy.ac.cy/recruitment
• Cover letter explaining the interest of the applicant in pursuing a career at the KIOS CoE, along with employment availability date, in English
• Short summary of prior work experiences, activities and accomplishments (can be combined with the cover letter), in English (2 pages maximum)
• A detailed curriculum vitae in English
• Copies of transcripts of secondary education and other qualifications
• Identify at least two referees that can provide reference letters
The applications should be submitted as soon as possible, but not later than Wednesday, 18th of February 2026, at 5 pm. The evaluation of the applications will begin immediately. At least the best three candidates that satisfy the required qualifications will be interviewed by a 3-member Selection Committee. Candidates will be informed of the result of their application by the KIOS CoE.
Applicants need not be citizens of the Republic of Cyprus. Applicants should however ensure, before applying, that in case they are selected they will be residing in Cyprus on a full-time basis during the employment period and submission of application implies acceptance of this condition. The employment of persons who have reached the age of 65 years old, at the commencement date of employment, is prohibited.
The University of Cyprus shall collect and process your personal data according to the provisions of the General Regulation on Personal Data 2016/679 (EU).
The University of Cyprus (UCY) is committed to promoting inclusivity, diversity, and equality, as well as the elimination of all forms of discrimination in order to provide a fair, safe, and pleasant environment for the entire university community, where students and staff members will feel supported both in their professional and personal development, within and beyond their multiple identities. To this end, UCY seeks to create the necessary conditions that will encourage and respect diversity and ensure dignity both in the workplace and society at large. Moreover, UCY has adopted specific policies to promote equal opportunities, as well as respect and understanding of diversity, while it is committed to promoting and maintaining a working, teaching, and learning environment, free from any form of discrimination, whether direct or indirect.
For more information, please contact the KIOS Center of Excellence, by phone at +357 22893460 or via e-mail at [email protected].
